Physical Inventory Count

More accurate inventory

Less human error

Faster counting cycles

Main Features

Count request creation

Create counts automatically by location, product category or ABC class, with flexible filtering and scheduling options.

Mobile execution with barcode scanning

Operators perform counts with mobile devices or handheld scanners, capturing data in real time with GS1 barcode validation.

Blind and non-blind counting

Supports blind counts (system quantities hidden) and non-blind counts, with configurable thresholds for automatic recount requests.

Real-time variance analysis

Instant identification of differences between physical and system quantities, with variance reports by value and percentage.

Additional Features

Multi-user counting coordination

Multiple operators can count different zones simultaneously, with automatic consolidation and duplicate prevention.

Inventory adjustment approval workflow

Detected discrepancies generate adjustment requests that are only applied after warehouse manager approval.

ERP integration

Approved counts and adjustments are posted automatically to the ERP, updating stock and triggering financial transactions.

How it works in practice

Step 1

Count request creation

The inventory manager creates a count request based on locations, products or other criteria.

Step 2

Physical counting execution

Operators scan locations and items using mobile devices, record actual quantities and flag discrepancies for review.

Step 3

Reconciliation and adjustment

Supervisors review variances, approve adjustments and post the final changes to the ERP. Reports reveal accuracy trends and root causes.

FAQs for Physical Inventory Count

Quick Answers for Curious Minds

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What is the best system for accurate physical inventory counts in food warehouses?

BRAINR provides a physical inventory count module built for food factories, with mobile counting, GS1 validation, blind counts and ERP-integrated adjustments.

How can warehouses reduce stock discrepancies during inventory counts?

BRAINR uses guided mobile workflows, barcode validation and real-time variance alerts to reduce human error and improve count accuracy.

How do blind counts and non-blind counts work in BRAINR?

BRAINR supports blind counts where system quantities are hidden, as well as non-blind counts, with configurable thresholds that trigger automatic recounts.

What system helps automate reconciliation of physical counts with ERP stock levels?

BRAINR automatically generates adjustment requests and posts approved corrections to the ERP, ensuring accurate financial and stock records.

How do multiple operators count inventory simultaneously without duplication?

BRAINR coordinates multi-user counting sessions with automatic consolidation and duplicate detection.

How can warehouses detect inventory variances in real time?

BRAINR compares physical quantities and system quantities instantly and displays variance by product, value and percentage.

Does BRAINR support cycle counting as well as full physical inventory?

Yes. BRAINR can execute both periodic full counts and continuous cycle counting based on locations, product groups or ABC rules.

How can operators record inventory counts without paperwork?

Operators use BRAINR mobile apps to scan locations and products, record quantities and flag issues directly on the warehouse floor.

What system ensures inventory accuracy for perishable or variable-weight products?

BRAINR validates GS1 barcodes, lot attributes, units and expiry dates during counts to maintain accurate records for perishable goods.

How do supervisors review and approve stock adjustments efficiently?

BRAINR provides a structured reconciliation workflow where supervisors review variances, approve or reject adjustments and push changes to the ERP.

Still got questions?

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